GUIDELINES FOR ORAL PRESENTATIONS
PowerPoint Presentations – General
Presentations may only be submitted as PowerPoint or PDF presentations. No other audio-visual layout (e.g., slide, video, or overhead) or software is allowed.
Prepare your presentation as a single file to run on PC, as a Microsoft Office PowerPoint presentation format file. Save your file as a normal PowerPoint file (.pptx). Do not save your file as a PowerPoint Show (.ppsx) file. For security reasons, we cannot accept macro-enabled files (.pptm or ppsm).
All presentations must run on Windows operating system. Conference computers will run on at least Windows 7. Please create your presentation in PowerPoint for Windows. it If you use PowerPoint for Mac please test it on a Windows computer before submitting.
Bring your presentation to the conference on a USB media storage device. As an additional backup measure, consider saving an extra copy of your presentation on your web-accessible local server or email the file to yourself (if the file size is small enough).
Conference organizers will load all presentations on conference computers. Presenters will NOT be allowed to use their own laptop computer. Apple computers will NOT be available.
Remember your presentation is limited to 6 minutes plus 3 minutes for questions.
Please use the Forum presentation template
Advice on Production of PowerPoint Graphics
Keep visual aids simple. Convey only one idea per table, figure, or title slide. Figures from publications, theses, or dissertations normally do not make good PowerPoint slides. Too much detail detracts from the primary message of the slide. Use appropriate blank space.
Slides should be readable to the unaided eye. You will be speaking in a large room. Text on title slides should be restricted to 7 lines. BIG IS BEAUTIFUL and easy to read.
Simple typefaces are preferable to fancy fonts. Bold type may be effective on title slides.
Slides of scenes or organisms should clearly show what you want the audience to see.
Advice on Production of PowerPoint Presentations
The presentation can be in 16:9 or 4:3 ratio. This can be changed in PowerPoint by changing the Slide Size on the Design ribbon. Review each slide as you may need to adjust text around graphics or font sizes after resizing.
Use Arial or Times New Roman fonts for all slides. This is to prevent problems with incorrect font/character substitution that occurs when presentations are prepared in fonts not available on the conference computers. Please note if you embed a non-standard font, there is a chance you will not be able to edit your presentation on the computers in the Speaker Preview room.
Keep your presentation as simple as possible to avoid hardware or software conflicts. Audio and video files, animated text, slide transitions, animated figures, superscripts, and subscripts cause most of the problems. If you must embed video files, .mpg, .mpeg, or .wmv formats are more likely to be compatible. Other formats may not play properly. Do not rely on internet access, if it is required please email firstname.lastname@example.org
Complicated presentations may not display the same way on the conference computer as on your own computer. If at all possible, review your presentation on the conference computer in the speaker preview-in room prior to your talk.
At the venue
Register upon arrival at the conference.
Download your presentation in the room where your presentation will be, at least 1 hours prior to your session.
Arrive at your session 10 minutes prior to the beginning of the SESSION (not your presentation). Meet the session moderator and audio-visual technitian. Become familiar with the room and with the operation of the ‘forward’ button for your PowerPoint presentation, do not use return to advance slides.
GUIDELINES FOR POSTER PRESENTATIONS
Abstracts selected for Poster Presentation must be presented as a e-poster.
FORMAT: Full HD 16:9
RESOLUTION: 1920 x 1080
Please use the Forum poster presentation template
Advice on Production of Posters
What software should you use?
Most users work with PowerPoint (Ppt) and, in fact, this is the most suitable programme to ensure the posters have the correct resolution.
Be aware that, as a final step, you will always have to convert your poster into a PDF file, before submitting it.
Size (Using PowerPoint)
When choosing the fonts for your poster make sure they are easy to read. Try not to use several fonts, particularly those which are difficult to read.
The minimum font size readable on the screen is 11p. For example, the Arial typeface can be used in size 11, with no problem whatsoever, even in italic or bold versions.
On the other hand, some fonts are difficult to read, even in size 11, so avoid excessively elaborated, ornate typefaces.
When selecting pictures for your poster make sure they have a good resolution, ideally 300 dpi. When inserting the picture, consider the relationship between the original size of the image and the desired dimension in the poster. Pictures with lower quality resolution must always be of a smaller final size in the poster.
Check the font size used for keys in graphs. Very often the selected font size is not easy to read.
Bibliography with this font size is difficult to read: Arial 9p
Bibliography with this font size is impossible to read: Arial 8p
When creating your poster do not forget that it must comply with the rules established for this kind of scientific submission.
How to convert your poster into a PDF
To convert your poster into a PDF format from PowerPoint:
What is the deadline for file sending?
Your poster must be sent until 24h00 on 29 October 2019, to email@example.com (we can verify immediately if the file is adequate and contact the author if any changes are required). The poster must be accompanied with following attached data: EVENT; THEMATIC AREA; POSTER NUMBER; TITLE; AUTHORS.
During the congress/meeting, the selected posters will be exhibited in touch screens, strategically placed throughout the meeting area.
Do you need help?
Are you experiencing problems with the design or conversion of your poster? Do you need any clarification? Send us an e-mail to firstname.lastname@example.org. We will answer you shortly.